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The Direct Approvers rule enables you to send an approval task to an responsible employee mentioned in the Approval Process Definition.Ĭase 2::(it is also applicable for Supplier invoice) If no manager defined in cost responsibility, then system determines the reporting manager of employee responsible of Goods and Service Receipt.Ĭase 1:(it is also applicable for Goods and service receipt) In such case, system determines the manager of cost responsibility. If Goods and Service Receipt is assigned to account assignment Cost center and no manager is defined. If Goods and Service Receipt is assigned to account assignment Project Task, then system determines project manager as an approver. If Goods and Service Receipt is assigned to account assignment Cost center then cost center manager is determined as approver. In case no approver is defined then the reporting line manager of the employee responsible for the goods and service acknowledgement is the approver. The manager of cost assignment to the goods and service acknowledgement has to approve. Rule 1 – Approver of Goods and Service Acknowledgement: –Skip Reapproval flag – If a approver already approved the document then he will not get another approval task. –Automatic Approval Flag – If no approver is determined, then in case of unassigned task, the approval task is automatically completed, if this option is selected. –All Approvals Required Flag – All the approvals configured will be required, if this option is selected. (CC* refers to cost center and M* refers to manager, E* refers to employee, PM* refers to project manager) Scoping of approval process for Supplier Invoices:Įmployee Work Distribution – Define Purchasing Approval Value Limit:Īlternative Approver for Supplier Invoices:īefore defining an approval process, it is important to understand the various approval rules available for Goods and Service Receipts and Supplier Invoice documents. Scoping of approval process for Goods and Service Receipts:

Alternative Approver for Supplier Invoices.

Define Employee Work Distribution Rules.

Scoping of approval process for Supplier Invoices.

Scoping of approval process for Goods and Service Receipts.

The supplier invoice, then appears in the Approvals view, under Managing My Area work center.

For example: If the business process needs to identify a cost center manager for a Supplier Invoice, then system identifies the responsible cost center manager and sends an approval task.

When the business process requires manager approval, the system looks for organizational structure and search for the manager responsible.

The supplier invoice approval business option ensures that invoices meeting the defined conditions are approved before the invoices are released for payments.You can configure settings based on exceeded quantity of PO quantity or exceeded amount of the PO amount. Approval process for Goods and Service Receipts business option ensures that Goods and Service Receipts are approved before they are released.

Once you have scoped Self-Approval feature, the buyer responsible or the creator of a purchasing document can approve the same, depending upon certain scenarios.Apart from standard approval rules, you can define Workflow rules to get the Notification / E-Mail for respective document type.You can also scope Skip Re-approval and automatic approval for purchasing documents.In Business ByDesign, we have the flexibility to use extension fields to add multiple conditions.You can define one or more approvers for a step in an approval process using work distribution.You can have single step or multi-step approval process.The Approvals view under “Managing My Area” Work Center enables managers to view, sort and find any tasks that require their approval.